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Job: Public Works Maintenance Supervisor

The City of Point Arena seeks a Public Works Maintenance Supervisor.

Responsibilities of the position include performing a variety of work in the construction, modification, maintenance, repair and operation of City infrastructure, including streets, traffic controls and structures, storm water systems, parks, landscapes, and street trees; and performs related work as required.

This is the full supervisory-level class and currently oversees one employee. Incumbents are expected to independently perform the full range of public works maintenance duties and work in a collaborative manner. Performance of the work requires the use of considerable independence, initiative and discretion within established guidelines.

32- 40 hours per week @ $24.47 – $29.74 per Hour plus Benefit Package

Applications are due by 4pm Thursday May 13, 2021

April 15, 2021 in Jobs

Local Road Safety Plan Survey

The City of Point Arena with the Mendocino Council of Governments (MCOG) is developing a citywide Local Road Safety Plan geared towards improving traffic safety for pedestrians, bicyclists, transit users and drivers. The LRSPs would enable Point Arena to enhance safety for all modes of transportation and for all ages and abilities.  ​The overarching goal is to develop successful LRSPs utilizing collision database to create a decision-making process that relies on a partnership with stakeholders and public outreach.

Your input is essential for the success of this Local Road Safety Plan.

To learn more about the project, please visit the project website.

Participate in a virtual map input workshop and to tell us about your traffic-related safety concerns on the city streets!

 

April 7, 2021 in Community

Fireworks 2021 Survey

The City of Point Arena is seeking public input and comment on holding the annual Independence Weekend fireworks show this year. The event was canceled in 2020 due to Covid.

Please answer the following survey questions. If you have comments please share them in the boxes provided.

El Ciudad de Point Arena está buscando opiniones y comentarios del público sobre la celebración del espectáculo anual de fuegos artificiales del fin de semana de la independencia este año. El evento fue cancelado en 2020 debido a Covid.

Responda las siguientes preguntas de la encuesta. Si tiene comentarios, compártalos en las casillas provistas.

[crowdsignal type=”iframe” survey=”AB12120754145004″ height=”auto” domain=”cityofpointarena4310″ id=”fireworks-2021-survey”]

March 28, 2021 in Community

Request for Proposal: Accounting Services

March 3, 2021

CITY OF POINT ARENA
REQUEST FOR PROPOSAL
ACCOUNTING SERVICES


______________________________________________________________________

SUMMARY OF REQUEST

The City of Point Arena (City) is seeking proposals from seasoned practices to provide accounting services for the City beginning with Fiscal Year July 1, 2021. The contract will be for a three-year period with the option to extend for an additional two years.

To be considered, one original proposal, plus two copies, must be received on or before Thursday, April 8, 2021 at 5:00 pm at the following address:

Paul Andersen
City Manager
City of Point Arena
451 School Street
Point Arena, CA 95468

Questions related to this request for proposal should be directed to the City Manager at cm@pointarena.ca.gov or at (707) 882-2122.

______________________________________

I. INTRODUCTION

The City of Point Arena (the “City”) operates under a Council-Manager form of government and provides the following services: public safety, streets and public works, community development, culture and recreation, wastewater, and pier (harbor). The City of Point Arena has a total area of 1.4 square miles. The City itself is built around a small natural inland harbor named Arena Cove and home to the City’s Municipal Pier. The City’s population totals 445.

II. SCOPE OF WORK TO BE PERFORMED AND STANDARDS TO BE FOLLOWED

The firm selected will be responsible for providing the following services for a period of three years with an option to extend the contract for two one-year contract periods. Services that may be required from the contractor include:

1. Accounting Services.

A. On a monthly basis review posted transactions for accurate coding by fund, natural object, department, project and funding source. Reconcile fund cash and interest. Ensure accounts balance by fund. Prepare account ledgers for preparation of monthly Treasurer’s Report.
B. Reconcile bank account statements with City accounting system and general ledger on a monthly basis and provide copies of records and reports to the City Manager.
C. Assist and advise City staff in maintenance of the City’s chart of accounts, including addition and deprecation of specific ledger accounts for segregation of income, expenses, assets, liability and net position by fund, department, project, funding source and natural object.
D. Assist City Manager in preparing the annual budget, mid-year budget review and periodic budget updates.

2. Reporting

A. Prepare periodic Reports for the City Manager, including: Balance Sheet, Profit and Loss Statements, and Year-To-Date Actual Expenditures vs. Budget in formats specified by City.
B. Prepare annual required State Controller’s Office reports, including the Annual Streets Report and the Annual Financial Transactions Report.
C. Prepare annually the depreciation of assets as per adopted City policy and procedures.

3. Audit.

A. Close fiscal year books by mid-August annually and prepare all essential reports and information for the annual audit, including: bank reconciliations, trial balance, and management financial statements. Compile all other financial materials and information requested by the auditor for the annual audit. Facilitate the conduct of the annual audit by being available to the auditors during their field work to retrieve information, answer questions, and explain financial transactions.
B. Review for accuracy and appropriateness the Draft Financial Statements from the auditor, prepare the draft management response, and recommend action to the City.
C. Provide audit process support.

4. Reporting Requirements.

Prepare federal and State reports as required for cities including but not limited to the State Controller’s reports; quarterly and annual payroll reports; and grant reimbursements. All computers, printers, software and associated supplies necessary to carry out the requirements of this contract will be provided by the consultant.

III. PROPOSAL REQUIREMENTS

The following must be received by the proposal due date or the firm will not be considered:

1. Title Page – the title page shall show the proposal subject, the firm’s name, address, contact person, and the firm’s California CPA license number (if applicable) and federal identification number.

2. Cover Letter – The cover letter should briefly state the proposer’s understanding of the work to be performed, commitment to perform the work and statements as to why the firm believes it is the best qualified firm to perform the engagement. The cover letter should also include a statement that the offer is a firm and irrevocable offer for 120 days.

3. Table of Contents.

4. Qualifications.

A. Qualifications and Related Experience – Sufficient information should be provided regarding qualifications of the firm to provide the requested scope of work.
B. Provide a listing of current clients in the area similar to the City for which your firm is providing bookkeeping/accounting services. This section shall include the services being provided, a short description of the client, the amount of revenue generated, name of the Project manager in your firm responsible for the services provided, and contact information of the client. This section should not be more than two pages.
C. Provide the name of the software application, and version, that your firm utilizes.
D. Please confirm your firm’s independence with respect to the City.
E. Please comment on your commitment to staff continuity for personnel assigned to this engagement.

5. Personnel Qualifications.

A. Provide sufficient information and related experience of personnel who will perform the City’s bookkeeping/accounting services. Include resumes of the personnel directly responsible for this contract and other professionals directly involved. Resumes shall include all relevant experience during the last three years with cities similar to the City, education, CPA licenses and continuing education of the individuals, if applicable. Include an affirmative statement that the firm and all assigned key professional staff are properly registered/licensed to practice in California.
B. Please provide your firms most recent peer review reports, the related letter of comments, and your firms response to the letter of comments. If there are no peer review reports, please explain why there are none.

6. Approach to Provide Bookkeeping/Accounting Services. Provide in sufficient detail the firm’s approach to the City’s accounting services. Include procedures to be performed, by whom they will be performed by, tasks to be accomplished, the utilization of computers in the engagement consideration of laws and regulations, assistance that will be provided to the City’s staff, City Council and Committees.

7. Additional Information. Interested firms are encouraged to provide any additional information not otherwise requested that may aid the City in awarding this professional service contract. Unnecessarily elaborate responses beyond that sufficient to present a complete and effective response to the solicitation are not desired and may be construed as an indication of the firm’s lack of cost consciousness.

8. Professional Service Work Sample. The firm shall provide with its proposal, sample financial report(s) prepared for a client that the firm believes is representative of professional work of the firm, preferably in an area related to the services being requested. This document will be used in the evaluation process in selecting a firm to provide services to the City. At the request of the firm, the document can be returned immediately after the contract for these services is awarded. Identity of the client may be masked. The City shall treat the professional work sample as confidential.

9. Fees/Hourly Rates. State the total hours and hourly rate required by staff classification and the resulting all-inclusive monthly fee estimate for the work proposed to be performed. Please describe how you will bill for questions on technical matters that may arise throughout the engagement.

IV. BILLING AND PAYMENT

The firm shall present an invoice to the City on a monthly basis for services rendered. Any adjustments expenditure or other service shall be preapproved.

V. EVALUATION CRITERIA

The below factors will be used when evaluating the proposals. The factors are not listed in order of importance.

A. Responsiveness to Request for Proposal specifications
B. Project cost
C. Qualifications of firm
D. Qualifications and experience of the staff to be assigned to the project
E. References
F. Demonstrated capability to perform the type of work requested

During the evaluation process, the City reserves the rights to request additional information or clarifications from proposers and the right to reject any or all proposals. Proposals will be evaluated by a panel and the most qualified firm(s) may be requested to make oral presentations.

There is no expressed or implied obligation for the City to reimburse responding firms for any expenses incurred in preparing proposals in response to this request.

//

March 2, 2021 in RFP/RFQ's

City of Point Arena Seeks Local Poet to Serve as Poet Laureate

Application Packet (English/Espanol)

In an effort to empower, support, and provide greater access to the literary arts and culture for its residents and visitors, the City of Point Arena seeks a local poet to serve as Poet Laureate as a way to ensure that the literary arts continue to evolve and be recognized, acknowledged, and experienced within the Point Arena community.

The Poet Laureate is an honorary position that seeks to advance the knowledge and enjoyment of literary arts and culture through writing, education and community events. S/he/they compose poems for special events and occasions and create events such as poetry contests, writing workshops and lectures, and public readings.

This position is an opportunity to advance the social and cultural impact of the literary arts, to uplift creative and diverse perspectives expressed through the written word, and to broaden and diversify the audience for poetry by bringing the power of words and literature to everyone in the Point Arena community.

The City of Point Arena welcomes and encourages applicants from all backgrounds, identities, and cultures. For this reason, the City has expanded the eligibility of applicants to include anyone living within a 13 mile radius of the City limits. The City of Point Arena would also like to note that for this same reason, applicants may submit work in languages other than English.

The application requirements include:

Letter of Interest. A one page personal statement that outlines why you are interested in the position and what activities and goals you want to pursue during your appointment.

Experience. Provide curriculum vitae or resume, any available lists of publications, awards and/or performances, and any other information or previously related experience. Please include any performance record such as spoken word, poetry slams, film, new media or other performance-related venues.

Work Samples. Selections from and examples of your work.

Contact Information. Please include your full name, address, email, and telephone.

Applications are due by April 15, 2021

Application Packet (English/Espanol)

——————————————

Ciudad de Point Arena busca poeta local para servir como Poeta Laureado

En un esfuerzo por empoderar, apoyar y proporcionar un mayor acceso a las artes literarias y la cultura para sus residentes y visitantes, el City of Point Arena busca un poeta local para servir como Poeta Laureado como una manera de asegurar que las artes literarias continúen evolucionando y siendo reconocidas, reconocidas y experimentadas dentro de la comunidad point arena.

El Poeta Laureado es un cargo honorífico que busca promover el conocimiento y disfrute de las artes literarias y la cultura a través de la escritura, la educación y los eventos comunitarios. S/he/they componen poemas para eventos y ocasiones especiales y crean eventos como concursos de poesía, talleres de escritura y conferencias, y lecturas públicas.

Esta posición es una oportunidad para promover el impacto social y cultural de las artes literarias, elevar las perspectivas creativas y diversas expresadas a través de la palabra escrita, y ampliar y diversificar el público para la poesía trayendo el poder de las palabras y la literatura a todos en la Ciudad de City of Point Arena

La Ciudad de City of Point Arena acoge y alienta a los solicitantes de todos los orígenes, identidades y culturas. Por esta razón, la ciudad ha ampliado la elegibilidad de los solicitantes para incluir a cualquier persona que viva dentro de un radio de 13 millas de los límites de la ciudad. La Ciudad de Point Arena también quiere señalar que por esta misma razón, los solicitantes pueden presentar trabajo en idiomas distintos del inglés.

Los requisitos de solicitud incluyen:

Carta de interés. Una declaración personal de una página que describe por qué está interesado en el puesto y qué actividades y metas desea perseguir durante su cita.

Experiencia. Proporcionar currículum vitae o currículum, cualquier lista disponible de publicaciones, premios y/o actuaciones, y cualquier otra información o experiencia previamente relacionada. Por favor incluya cualquier registro de actuación como palabra hablada, slams de poesía, cine, nuevos medios u otros lugares relacionados con el rendimiento.

Ejemplos de trabajo. Selecciones y ejemplos de su trabajo.

Información de contacto. Incluya su nombre completo, dirección, correo electrónico y teléfono.

Las solicitudes vencen el 15 de abril de 2021.

Para solicitar el puesto, comuníquese con el Ayuntamiento de Point Arena en el 451 School Street, llame al 882-2122 o envíe un correo electrónico admin@pointarena.ca.gov.

Application Packet (English/Espanol)

February 22, 2021 in Community

Arena Cove & Pier Closed Temporarily

By a unanimous vote, the Point Arena City Council has enacted a temporary ordinance closing the Point Arena Pier and Arena Cove due to public health and safety concerns from the spread of the COVID19 virus. The Council will review the ordinance within the next 31 days.

The City Council found that continued parking and loitering at the Arena Cove parking lot and on Point Arena Pier poses a current and immediate threat to the public health, safety and welfare of the residents of the City of Point Arena and that adequate regulation was necessary.

“Our number one priority is to make decisions that ultimately benefit the health and welfare of the people in our community,” Mayor Scott Ignacio said, “We hope that implementing these measures now will shorten the time it will take for our businesses and our public areas to reopen.”

The Ordinance is twofold:

  • Loitering or remaining in the parking lot, on the pier, or other outdoor premises adjacent to the parking lot or pier without any apparent business purpose — such as commercial fishing — is prohibited until further notice.
  • The parking of vehicles at the Arena Cove parking lot is prohibited, unless related to the activities of commercial fishermen, Arena Cove businesses, or vessels that have paid parking privileges. This includes all automobiles, trucks, motorcycles, scooters, vessels and any other motorized vehicles.

The City Council will review the ordinance within 31 days for its continued appropriateness.

The County received its first positive test for COVID-19 on the South Coast in Gualala at a visitor-serving facility. Despite the County Public Health Officer’s Shelter-In-Place Order of March 18, 2020 and follow-up letter of March 19, 2020, the South Coast has seen an influx of visitors from outside the area including at Arena Cove.

On March 24, 2019, the County Public Health issued an updated order that limits the use of parks in the County to those that are accessible by walking and biking from one’s place of residence.

March 26, 2020 in City Council, Community

Coronavirus COVID-19

Regarding the Coronavirus Disease

While the number of reported coronavirus cases is low in the US, we feel that it is important to let you know what we are doing to help prevent the spread of the virus and provide additional education and resources to our employees.  Similar to prior virus outbreaks, such as SARS, it is important that we follow the guidance provided by the Centers for Disease Control (CDC) and our state and local health departments.

Background

Coronavirus disease 2019 (COVID-19) is a respiratory illness that can spread from person to person.  Common signs and symptoms of this illness include fever, cough and difficulty breathing. In recently reported cases, symptoms have ranged in severity from mild illness to death. The time from exposure to symptom onset ranges from two to 14 days. The virus can be spread from person-to-person, but it is unclear how easily 2019-nCoV is spreading between people at this time. While the U.S. Centers for Disease Control and Prevention (CDC) considers the current risk of infection in the U.S. to be low, risk for infection is higher in health care settings such as hospitals and clinical laboratories.

There are simple everyday preventive actions to help prevent the spread of respiratory viruses. These include:

  • Avoid close contact with people who are sick.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Wash your hands often with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer that contains at least 60% alcohol if soap and water are not available

If you are sick, to keep from spreading respiratory illness to others, you should:

  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces.

Additional Resources

The CDC is the best source of information regarding the coronavirus and has created a coronavirus website that is updated regularly: https://www.cdc.gov/COVID19. We will be actively monitoring the site, as well as working with our local public health officials.

March 6, 2020 in Community

Bookkeeper/Clerical Assistant

The City of Point Arena seeks a Bookkeeper/Clerical Assistant..

Responsibilities of the position include performing a variety of a variety of administrative and clerical support in office management, accounts payable, accounts receivable, payroll, assisting at City Council meetings, and other special projects as assigned.

This is the first level within the administrative series. The principal function of an employee in this class is to provide bookkeeping, clerical and basic administrative support within an assigned City department/division. Responsibilities may differ, depending upon the department/division to which assigned.

16 – 20 hours per week @ $16.56 – $20.13 per Hour (Depending on qualifications)

Applications are due by 4pm Thursday February 27, 2020

February 5, 2020 in Jobs

Harbor & Pier Operations Technician

The City of Point Arena seeks a Harbor & Pier Operations Technician.

Responsibilities of the position include performing a variety of semi-skilled work in the construction, modification, maintenance, repair and operation of the City’s Harbor, Pier and related waterfront facilities and systems; provides assistance in the overall Harbor and Pier operations, including customer services activities related to facilities rentals, usage, boat berth assignments, fees intake, and contract monitoring; and performs related work as required.

This is the entry-level class in the public harbor and pier operations series. Initially under close supervision, incumbents with basic maintenance experience learn Harbor and Pier facilities, systems, and related infrastructure, use of tools and equipment, and a wide variety of practices and procedures. As experience is gained, assignments become more varied and are performed with greater independence.

16 – 24 hours per week @ $16.76 – $20.13 per Hour plus Benefit Package

Applications are due by 4pm Thursday February 27, 2020

February 5, 2020 in Jobs

Public Works Maintenance Supervisor

The City of Point Arena seeks a Public Works Maintenance Supervisor.

Responsibilities of the position include performing a variety of work in the construction, modification, maintenance, repair and operation of City infrastructure, including streets, traffic controls and structures, storm water systems, parks, landscapes, and street trees; performs related work as required.

This is the full supervisory-level class. Incumbents are expected to independently perform the full range of public works maintenance duties. Performance of the work requires the use of considerable independence, initiative and discretion within established guidelines.

32- 40 hours per week @ $24.47 – $29.74 per Hour plus Benefit Package

Applications are due by 4pm Thursday February 27, 2020

February 5, 2020 in Jobs
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